MSP Cost Calculator
Discover your true annual MSP tool spend — including hidden costs. Compare against Aerie's all-in-one pricing.
1. Company Size
2. Select Your Tools
3. Hidden Costs
Select tools to calculate your annual costs
Where Tool Sprawl Costs Hide
Most MSPs can quote their PSA and RMM licensing cost to the pound. Almost none can quote what running five-plus disconnected tools actually costs once you add up the time spent gluing them together.
Admin overhead
Every additional tool is another login, another permission set, another place client data can drift out of sync. Someone has to reconcile that — usually a senior technician or ops lead, at a fully-loaded cost well above what the tool itself bills.
Training and onboarding
New hires don't just learn “the job” — they learn your specific stack of five-plus tools, each with its own quirks. The more tools, the longer ramp-up takes, and the more expensive every hire becomes before they're billable.
Integration maintenance
Zapier flows, custom scripts, and API glue code that connect your PSA to your RMM to your billing system all break — usually after a vendor pushes an update nobody warned you about. Someone has to notice, and someone has to fix it.
Opportunity cost
Every hour leadership spends evaluating, procuring, and babysitting tool integrations is an hour not spent on service delivery or growth. This is the easiest cost to ignore and often the largest.
A consolidated platform doesn't eliminate these costs, but it collapses most of them into one relationship instead of five.
Frequently Asked Questions
What counts as “admin overhead” in the calculator above?
Time spent reconciling client data across tools that don't talk to each other — updating a client record in one system and remembering to update it in four others. It scales with the number of tools you run, not their individual price.
Why does training cost more with more tools?
A new technician has to learn your specific combination of PSA, RMM, billing, and any bolt-ons before they're fully productive — every extra tool adds to that ramp-up time, which is unbillable.
Does consolidating tools always save money?
Not automatically — it depends on your current stack and scale. The calculator compares your actual selected tools and hidden-cost inputs against Aerie's pricing so you can see the real number for your business, not a generic estimate.